• Administrative Assistant

    Job Location(s) US-TN-Nashville
    Job ID
    2018-4049
    # of Openings
    1
    Property
    Nashville Office
    Job Type
    Regular Full-Time
    Category
    Administrative / Clerical
  • Overview

    Join a team with over 50 years of success in the real estate industry! Lincoln Property Company is currently hiring for an Administrative Assistant. Founded in 1965, Lincoln Property Company is one of the largest and most diversified property management companies in the United States. Lincoln maintains a presence in more than 200 cities across the U.S. Our mission is to be a company for people, a company about people.

     

    Responsibilities

    The position of Administrative Assistant is a key position within each Regional Office.

     

    The Administrative Assistant is very often the first contact a person has with their office. Therefore, it is imperative they present a professional demeanor in person, over the phone, or when using email. The function of this position is to assure the Regional Office runs smoothly and reports are completed and distributed in a timely manner. Job responsibilities will vary and may include, but are not limited to, the following (these functions may be delegated to other personnel as deemed necessary by the Regional Vice President):

    • Oversee office operations, including ordering supplies, keeping track of maintenance agreements on office equipment, and assuring phone lines are covered during business hours.
    • Oversee distribution of correspondence in the office.
    • Prioritize and/or handle routine mail/messages for key individuals within their office.
    • Assure all phone (cell, pager, home and office) and email address lists are up-to-date for every individual in the office, including website lists.
    • Create and maintain a system of keeping track of the location of key individuals in the office during business hours.
    • Assist with Owner/Client requests, including collection of information and timely processing of Owner's Reports, weekly reports for the Regional Vice President and/or any other reporting functions delegated to the office by the SR. VP, VP or Owner/Asset Manager.

    Qualifications

    • A high school diploma or equivalent is required; some college preferred.
    • Must be proficient in the following:
      • Microsoft Word, Excel, Power Point
      • Internet and Email Use
      • 10 key skills
    • Ability to learn new computer programs
    • Administrative support experience is required.
    • Must have excellent cusutomer service.
    • Must be able to work Monday through Friday during regular business hours; some overtime may be required on an as-needed basis.
    • Must have proficiency in verbal/written communications.
    • Must have proficiency in math.
    • Must have the ability to prioritize duties, exercise good judgment and use discretion when necessary.
    • Professional, polished appearance is essential.
    • Experience in the property management industry is a plus. 
    • A valid driver's license is required.

     

    Benefits:

    Lincoln Property Company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.

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